FreshBooks vs QuickBooks: Compare Features, Pricing & More

The full, searchable databases for both QuickBooks integrations and FreshBooks integrations are available online. Both QuickBooks and FreshBooks offer plenty of integrations with commonly used services for payments, payroll, ecommerce, bookkeeping, CRM, file storage, and marketing, among others. If your business sells a tangible product, QuickBooks Online is likely your better choice. QBO not only helps retailers manage inventory, but also syncs to popular payment platforms such as PayPal, Shopify and Square. QuickBooks Online offers four pricing tiers with various features to suit the needs of many business types and sizes. Developed nearly 40 years ago by Intuit, QuickBooks tailors its accounting software to small and midsize businesses, though it has enterprise-level tools as well.

  • Plus you can effortlessly manage your books and run your business using FreshBooks’ intuitive platform.
  • Freelancers and independent contractors may find all of the basic accounting functions they need with FreshBooks, and for a lower price point than QuickBooks, to boot.
  • Kinsta offers a per-user automatic invoicing system that gives you complete control over the recipients of your invoices.
  • Unfortunately, freelancers and agency owners can’t escape these tedious accounting tasks.
  • With FreshBooks both you and your team can collaborate on and track time towards the same projects and clients.
  • Support for non-paying users is limited to the chatbot and self-service Help Center.

FreshBooks functions nearly like an actual project management platform, whereas QuickBooks simply offers some financial tools that streamline project accounting. Choose FreshBooks if you want to manage your books and your projects side by side. When setting up a FreshBooks account, you can start fresh, or transfer over existing data from any previous accounting software solutions like Xero, QuickBooks Online, Zoho Books, or Invoice2Go. If you’re not a fan of manual entry, Clients, Expenses, and Items can be imported by you with the steps below. For Taxes, you can email our excellent customer support the details below and we’ll take care of it for you. One drawback is that you have to add on services like time tracking and inventory management.

Both receive the same star rating, but that doesn’t mean they have the same strong points. QuickBooks offers multi-user access in its higher-level plans, while FreshBooks charges an additional $11 per month for every additional user, regardless of your plan. QuickBooks also allows you to invite two accountants, whereas FreshBooks only allows you to invite one (starting at the Plus plan). This ensures that businesses are matched with accountants that suit their specific needs.

Who needs access to your business’s accounting records?

If that’s not an investment you want to make, FreshBooks offers basic inventory tracking with all plans. FreshBooks also offers some phone and in-person payment options through an Advanced Payments add-on, but QuickBooks is still the stronger solution for brick-and-mortar businesses. You can even get a QuickBooks mobile credit card reader for an additional fee.

Both services connect to your business bank account so you can keep track of expenses and offer financial statements like balance sheets to help manage cash flow. Both services offer a graph-filled main dashboard, with a vertical sidebar on the left, from which users can jump to a variety of categories that cover the main features they’ll use. Both services are also easy to pick up, with a relatively intuitive structure that should turn up the needed feature with just a few clicks, even via the mobile app version. You can automate follow-up reminders to be sent at set intervals, and you can charge late fees either as a percentage or a flat rate. FreshBooks’ software lets businesses accept payment through Automated Clearing House (ACH) bank transfers, and major credit cards (Mastercard, Visa,  American Express, and Apple Pay). In this guide, we’ll compare these two admirable accounting software providers on everything from pricing and features to ease of use and customer support.

Which is better at invoices, QuickBooks or FreshBooks?

You can use FreshBooks to track unlimited expenses no matter which pricing plan you use. This stands in contrast to Xero, an excellent accounting software for bill pay that nevertheless relegates expense management features to its highest pricing tier. Read our Xero review to learn why this platform is our top pick for bill pay. You don’t have time to spend figuring out how to use complicated accounting software.

FreshBooks vs QuickBooks

FreshBooks has a lot to love, especially if you’re a solopreneur or service-based business with billable clients. Simply start the timer when working on a project, and log time when you’re done. The time you spend on a client project can be easily turned into an invoice. In addition to the features the Lite plan offers, you also get unlimited proposals, double-entry accounting reports, scheduled late fees, and client retainers for up to 50 clients.

Robust invoicing services

Each FreshBooks plan comes with just one user with the exception of the custom Select plan, which includes two. While FreshBooks also has different subscription tiers, its reporting capabilities and other functions aren’t as varied or advanced as QuickBooks. As solved the accounting for cash discounts and trade discounts opposed to limiting phone support to normal working hours, FreshBooks offers phone support from 8 a.m. This is convenient for people who work on their books towards the end of the day or own a business, like a restaurant, that operates on a later schedule.

Unfortunately, it’s not as easy as FreshBooks to set up, and it can be more difficult to use at times if you’re not an accounting pro. But that doesn’t keep QuickBooks from continually leading the market in helping businesses with their accounting. To compare FreshBooks vs. QuickBooks Online, we took advantage of video demonstrations, product documentation and user reviews. We considered features such as accounting, estimates and invoices, expense tracking, inventory management, time tracking and reporting. We also considered other factors like pricing plans, ease of use, user interface design and more. QuickBooks offers expense tracking, mileage tracking and mobile receipt capture on all pricing plans, unlike some other software that limits these features to add-ons or more expensive plans.

We also like that FreshBooks charges lower base prices than most other accounting software platforms do for noncustomized plans. That makes the service a reliable choice for small teams more intent on saving money than spending more to get extra value. No matter your financial situation, you can count on FreshBooks to meet many of your most important accounting needs.


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